c. |
The name of the chairman of the meeting
|
d. |
The names of the directors who attended it
|
e. |
The names of the persons in attendence and secretary, solicitor, auditor etc. |
f. |
The names of the numbers who attended the meeting in person and by proxy |
g. |
A brief account of the business transacted at the meeting in the order in which it was considered by the meeting. The following matter should be specifically recorded |
| |
a) |
text of the resolutions adopted |
| |
b) |
appointment of the officers made at the meeting |
| |
c) |
the numbers of votes cast in favour and against a resolution. |
| |
d) |
the names of directors who refrained from voting on matters in which they interested. |
h. |
to draft a minute and get approval from the chairman. |
i. |
the signature of the chairman and the date of signing. |
|
| |
| 423.12.6.3 : SPECIMENS AND DRAFTS |
(a) |
FORMAT OR A MINUTE |
| How to write a minute? |
| |
No. of
minute |
Heading of
the minute |
Description of a minute |
|
| 101 |
Minutes of the last meeting |
The minutes of the last meeting was read, verified and signed by the chairman |
|
| |
Report of the finance
meeting |
The minutes of the last finance
meeting read, discussed and
accepted. |
|
| |
Varification of accounts |
The proposal of sending the accounts to the auditor was accepted. |
|
| |
Vote of thanks |
Vote of thanks to the chairman and Declaration of end. |
|
|
| |
The minutes of a meeting can be drafted by adopting either of the following two methods: |
| |
a) |
minutes of narration |
| |
b) |
minutes of resolution |
|
| a) |
minutes of narration consists of all brief account of the meeting - resolution, debates, voting etc. as well as the name of the proposer, seconder, discussion and voting etc. |
| b) |
minutes of resolution consists only Resolutions passed by the meeting. The allied matters like the names of the mover and the seconder, the discussion and voting held on it, etc. are omitted. Obviously all the matters discussed at the meeting in respect of which formed resolutions are not passed, do not find a place in the minutes prepared. |
|
| |
